October 2023 Minutes
Switzerland County Public Library
Board Meeting Minutes
October 3rd, 2023
The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, October 3rd, 2023 at 3:30 pm in the meeting room of the library. Attending were Mary Jane Rogers, Stacy Streett, Diane Sigmon, Michelle Hicks, Diana Barry, Sharon Deck, Heather Peelman, and Emily Fox. Not attending was Deborah Margison.
Rogers made a motion to approve the minutes of the previous board meeting, seconded by Sigmon and passed unanimously. Reports of library activity and technology activity were shared. Circulation numbers dropped due to issues with the Indiana State Library’s courier service. Service is expected to return to normal by October 9th. Fox followed up with Streett’s question from the previous meeting and clarified that e-circulation of students on Sora does not count towards the library’s Overdrive circulation numbers. Total book sale profits were over $540. An outreach event at the YMCA was canceled over the weekend but the library will have another outreach event with Halloween. Fox is looking to partner with the school on eclipse programming in the spring.
Bills and claims were presented. Deck made a motion to approve the claims, seconded by Hicks and passed unanimously.
Time for Public Comments
None.
Old Business
The Donations Policy was presented. Barry motioned to accept the policy, seconded by Rogers and passed unanimously.
Fox shared some building updates. The County Council approved the additional appropriations from September. Comfort Systems was contacted about the repairs and have ordered the parts. Service will be scheduled when they arrive. The library has not been billed yet for the drain cleaning that Hirt and Ellco did, but since they worked for less than an hour, Fox did not think the bill would be very high. Fox was contacted by Tim Breeding from Teton Corporation about outdoor lights. He said there was another delay in shipment and lights have not arrived but he is looking into it.
New Business
The 2024 budget was presented. Streett motioned to adopt the budget, seconded by Hicks and passed unanimously.
The Background Check Policy was reviewed. The only changes were for formatting. Barry motioned to accept the changes, seconded by Deck and passed unanimously.
The Confidentiality of Library Records Policy was reviewed. Fox said she double-checked and it seems that the Indiana Codes cited in the policy are still relevant. The only changes were formatting. Barry motioned to accept, seconded by Streett and passed unanimously.
Fox said she received a draft of the 990 for the IRS from Stephanie Furnish late the previous evening but she has not sent the final version. It is due on November 15th and will need to be accepted at the next meeting. Fox said she will forward the draft to board members after the meeting.
Fox proposed that the library close from 10 a.m.-1 p.m. on Friday, November 3rd for a staff meeting in order to discuss circulation procedures for the new Library of Things that will launch in mid-November. There was no objection.
Fox announced the library will be closed October 9th for Columbus Day/Indigenous Peoples’ Day.
With no further business, the meeting adjourned at 3:55 p.m. An executive session followed.
Minutes recorded by Emily Fox.