Switzerland County Public Library

Board Meeting Minutes

March 12^th, 2025

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, March 12^th, 2025 at 3:30 pm in the meeting room of the library. Attending were Mary Jane Rogers, Diane Sigmon, Michelle Hicks, Norman Miller, Don Tolliver, Sharon Deck, Diana Barry, Heather Peelman, Emily Fox, and Katie Meng Stites.

Tolliver motioned to accept an agenda change, seconded by Hicks and passed unanimously. Deck made a motion to approve the minutes of the previous board meeting, seconded by Sigmon and passed unanimously. Reports of library activity and technology activity were shared. E-circulation was more than one-third of the total circulation count, but all other metrics remained approximately the same. Outreach to the schools picked back up, and now the teen Dungeons and Dragons program has transitioned to an adult program due to the evolution of the group. Fox presented at the Youth Services Conference in Bloomington and Peelman and Adult Services Coordinator Samantha Minch also attended roundtable discussions in the region.

Bills and claims were presented. Tolliver said he spoke to the McAlpine family who would be willing to bid on snow removal for next year. Hicks also said Gary Cain is doing snow removal now and would be good since he already does lawn maintenance for the library. Barry made a motion to approve the claims, seconded by Rogers and passed unanimously.

Time for Public Comments

None.

Old Business

None.

New Business

Patron Katie Stites had shared she was interested in purchasing a tapestry in the library’s collection. Fox heard about her request for artwork by Jeanette Tandy via Facebook and reached out to see if Stites would be interested in purchasing the library’s tapestry before presenting to the board to see if this is something they would want to pursue. Stites is a distant relative who is looking for a piece of family history. Discussion was had. The board decided not to pursue a sale due to the value to the community, as well as to honor the donors’ wishes.

The 990 engagement letter from Stephanie Furnish was presented. Furnish has done this form for the library for many years. Hicks motioned to accept, seconded by Rogers and passed unanimously.

Fox presented paint and flooring samples to the board for the meeting room renovation. Discussion was held. Consensus was to paint the walls in the green shades presented. Fox will get more exact floor quotes and reach out to a few local contractors for quotes. Consensus on flooring color was medium-to-light coloring and thicker padding for comfort and sound insulation.

The Disaster Recovery Plan for Computers Policy was reviewed. No changes were made.

The emergency procedures were reviewed. A change was made to address the location of accident report forms and telephone services support. Miller motioned to accept the changes, seconded by Deck and passed unanimously.

The Public Health Emergency Leave Policy and Electronic Meeting Policy were reviewed. Both policies were a direct result of the Covid pandemic. No changes were made.

With no further business, the meeting adjourned at 4:20 p.m.

Minutes recorded by Emily Fox.