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October 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

October 12th, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, October 12th, 2021 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Mary Jane Rogers, Bruce Williams, Allan Bear, Sharon Deck, and Emily Fox, with guests Carrie Colvin and Becky Stambaugh from K2M Design. Not attending were Stacy Streett, Diana Barry, and Heather Peelman.

Rogers made a motion to approve the minutes of the previous board meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Check reconciliation reports were not shared due to Peelman’s vacation, but they will be shared in November. September was National Library Card Sign-Up month. The library held two contests for $50 Visa gift cards to celebrate and the contest did not receive the expected response. Activity and programming are occurring as usual, with more take and make activities than usual due to staff vacations. Outreach and teen programming are going steadily. The book and furniture sale was a success; so far the library has made over $450 and still has a few pieces of furniture to sell.

Bills and claims were presented. Deck made a motion to approve the claims, seconded by Margison and passed unanimously.

Time for Public Comments

None.

Old Business

Colvin and Stambaugh gave a presentation to supplement their proposal to do a full building assessment and design an outdoor learning lab for the library, as well as current trends with architecture and design in libraries. Discussion was held. Topics of discussion were pricing, current needs of the library, and emergency planning. Bear motioned to approve the proposal, seconded by Margison and passed.

Fox reported she is receiving updated health insurance quotes for full-time staff. While not all quotes are in, she did report that of the ones that are in, the plans that are most similar to last year’s estimates are significantly higher. While the 2022 budget estimate accounted for some increase, the actual increase was more substantial. The library will still be able to afford the insurance, but money will need to be moved from other funds. Fox also said after this price jump, sustainability might become an issue. Bear said to contact Bob Gardner of Gardner Insurance in Madison to get a quote.

New Business

The 2022 budget was presented for adoption. Williams motioned to adopt the budget, seconded by Margison and passed unanimously.

Fox reported Evergreen will be undergoing an outage on November 27th and she requested to close since it is a holiday weekend and the library will be unable to operate normally. The board agreed to close by consensus.

The library will be closed on Thursday, November 11th for Veteran’s Day.

With no further business, the meeting adjourned at 4:40 p.m.

Minutes recorded by Emily Fox.

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