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November 2020 Minutes

Switzerland County Public Library

Board Meeting Minutes

November 10, 2020

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, October 13, 2020 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Mary Jane Rogers, Stacy Streett, Emily Fox, and Heather Peelman. Not attending were Allan Bear and Sharon Deck.

Rogers made a motion to approve the minutes of the previous meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Fox reported circulation is lower and the number of visitors fluctuates. She is still working on adding more library cards for students, but is almost finished. Programming is going well overall, but with COVID-19 cases on the rise, in-person programming might be eliminated in December. Fox also stated depending on how the COVID situation continues, the library may alter their hours through the winter, since there are rarely visitors after 6 p.m.

Bills and claims were presented. Streett made a motion to approve the claims, seconded by Williams and passed unanimously.

Time for Public Comments


Old Business

Fox presented the completed portion of the 2021-2025 strategic plan. She presented and explained the five goals she would like to complete during that time period. Williams asked about how the library plans to re-do the outdoor space and Fox explained that she plans on hiring a landscaper, power washing the outdoor sign, and consulting with a construction management firm for ideas on how to upgrade and utilize the space.

Fox reported the new copier is installed. Color copies will be $.20 instead of $.25 because the machine can only be programmed in increments of 10. Streett asked how much black and white and color copies actually cost to produce and Fox estimated it was around $.02 for black and white and $.09 for color but was unsure if that was correct. Since the coin machine for the copier was a refurbishment of the already existing machine, it was paid for using the Rainy Day repairs fund.

New Business

The circulation policy was reviewed. A section was added to account for the new junior profile cards. Williams motioned to accept the change, seconded by Rogers and passed unanimously.

Fox previewed a proposed 1.5% raise in staff wages for all staff members except the director. Fox gave a conservative estimate based on early projections of revenue for 2021. She mentioned that she would like to provide insurance for all full-time staff members in 2022 and was trying to conserve money for that. Streett commented that she thought the raise was low and asked for input from other board members. The consensus was to give a larger raise to all staff members, including the director. Williams proposed a 5% raise. Fox said she would calculate raises at 3% and 5% and the vote would be taken next month.

The Indiana Library Federation’s annual conference is virtual this year and there was a special rate for up to five staff members to attend. Fox and Youth Services Coordinator Heather Peelman are both attending, as well as Adult Services Coordinator Samantha Morgan and Local Historian Barry Brown.

The library will be closed November 26th and 27th for the Thanksgiving holiday. Streett mentioned she knew some patrons who were upset that the library wasn’t opened on Saturdays yet. Fox said she understood the frustration and would like to get back to Saturday hours in early 2021. Since the state standards regarding weekend hours are waived for this year, she said it was much easier on staff to remain closed.

Fox said she would present a list of closed dates and board meeting dates at the next meeting. Fox said she would like to close November 11th for Veteran’s Day consistently instead of the Monday before, and Peelman commented she thought the library had always closed on the 11th before.

With no further business, the meeting adjourned at 4:12 p.m.

Minutes recorded by Emily Fox.

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