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June 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

June 8, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, June 8, 2021 at 3:35 pm in the meeting room of the library. Attending were Debbie Margison, Stacy Streett, Mary Jane Rogers, Bruce Williams, Emily Fox, and Heather Peelman. Not attending were Allan Bear, Sharon Deck, and Diana Barry.

Rogers made a motion to approve the minutes of the previous board meeting, seconded by Streett and passed unanimously. Reports of library activity and technology activity were shared. Summer Reading donations for the children’s program have reached $850 and there have been around 40 sign-ups since Saturday. The average is approximately 150-200 children total.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Margison and passed unanimously.

Time for Public Comments


Old Business

Margison said she and her husband would power wash the sign as soon as possible and asked if they could trim the tree around it. Fox said that was fine.

Fox reported she called the school corporation and was told Adams Seal Coating out of Versailles did the school lots. She said she would talk with Bear and coordinate the sealing with the funeral home. If she is unable to get an estimate from Adams, she will talk to Sedam Contracting in Madison.

New Business

An Electronic Meeting Policy was presented as a result of Governor Holcomb signing HEA 1437 that now allows boards to hold electronic meetings as long as certain criteria are met. Streett asked for a summary of what is and is not allowed at these public meetings. Fox clarified. Streett motioned to approve the policy, seconded by Margison and passed unanimously.

Fox proposed a change to the Unattended Children Policy to address issues that have come about by COVID-19 protocols. Now the policy states that even if parents need to stay outside the meeting room during programs in order to meet distancing guidelines, they still need to stay in the library and available at all times. Rogers motioned to approve the changes, seconded by Williams and passed unanimously.

Fox mentioned that she received clarification that the library can purchase a small gift for outgoing board members using a gift fund. She proposed that a gift card be sent to Denise Crawford for her service. The consensus was yes, and a card was passed around for members to sign.

With no further business, the meeting adjourned at 4:05 p.m.

Minutes recorded by Emily Fox.


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