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July 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

July 13, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, July 13, 2021 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Diana Barry, Mary Jane Rogers, Allan Bear, Emily Fox, and Heather Peelman. Not attending were Bruce Williams, Sharon Deck, and Stacy Streett.

Bear made a motion to approve the minutes of the previous board meeting, seconded by Rogers and passed unanimously. Reports of library activity and technology activity were mistakenly not included and were tabled until next month, but Fox reported children’s circulation and programming is back to pre-pandemic levels. Nearly 140 children have signed up for summer reading and almost all adult and children’s programs have filled up.

Bills and claims were presented. Margison made a motion to approve the claims, seconded by Barry and passed unanimously.

Time for Public Comments


Old Business

Fox reported Derek Adams has been contacted about sealing the parking lot but has not had the opportunity to visit to give a quote. Fox said if he does not give a quote in the next week or so, Margison has the name of a backup. Barry asked if the price of the sealing would include painting lines in the lots and Fox said yes.

Fox reported on hours and operations. She said that hours may change in the fall due to fluctuation in patron traffic. Patterns have been hard to predict.

Fox reported the book sale will be held in September but the dates have not been set. If there is a community yard sale, it will be that day. Rogers asked how much of the furniture would be sold and Fox said mostly just cloth-upholstered chairs and maybe a few tables.

Fox reported federal COVID-relief grant funding is available through the Indiana State Library. Each library can request up to $100,000 for projects that came about due to the pandemic. She is still learning more about the parameters of the grant, but that she hoped to request funding for the outdoor project as the priority and indoor furniture if possible. She said she contacted a different architectural company for ideas on the projects. Rogers asked if the architects would be for the indoor or outdoor projects and Fox said she hoped they would be involved with both since the firm has departments that specialize in indoor, outdoor, furniture, etc. Barry asked if there was community involvement in the project and Fox said that the outdoor meeting area was one of the biggest requests from the strategic plan survey given to patrons last summer.

New Business

The ILL policy was reviewed. Barry said she did not think the policy included DVDs as an item that could be requested and Fox said she thought that was an addition that was made last year but an older version of the policy may have mistakenly been shared. Fox said she would look into it and include it on next month’s agenda if so. Barry also asked if patrons are automatically given an ILL hold if the copy cannot be found in Evergreen. Peelman said patrons are usually informed if an ILL request was placed on their behalf. Barry also wanted to clarify that ILL materials still accrue overdue fees even though the library is fine-free, and Fox said yes, she interpreted it that way since SCPL would be charged if the items were late returning to their home library.

The collection policy was reviewed. No changes were made.

Fox gave an update on the Learning Center. Ivy Tech decided to give the annual Learning Center grant to the TEC Center since that organization has taken over a partnership role in the past few years. Fox said the computers and cabinets that were donated will be going to the TEC Center and that the grant was approximately $2000 and would not affect the overall budget.

Fox presented the budget preview for 2022. Insurance for staff was the biggest added expense. Bear asked if she had been in contact with Bob Rich who is the insurance broker for the funeral home. Fox said no and Bear said he would pass along the contact information. Fox said they had gotten quotes from Hummel but would look into Rich.

Fox proposed a $0.50 raise for all staff except the director beginning in the fall and a 5% raise for all employees beginning in 2022. Fox reported that wages are very low and with the push for higher minimum wage, this is a way to help sustainability in the library. The issue will be discussed more next month.

Fox also discussed the current year’s budget. Currently, there are enough extra funds to send all full-time staff to the Indiana Library Federation Annual Conference, as well as send Fox to the Public Library Association Annual Meeting in Portland, OR next year. Fox said she would send out costs at a later date, but registration opens in September for PLA and hotel reservations have already been made for ILF.

Fox plans to purchase new patron and staff computers by the end of the year. She had also been looking into wifi hotspots to circulate but has tabled that issue until the county receives better network coverage. The hope is that the new road between highway 56 and I-74 brings more cell towers.

With no further business, the meeting adjourned at 4:00 p.m.

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