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January 2022 Minutes

Switzerland County Public Library

Board Meeting Minutes

January 11th, 2022

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, January 11th, 2022 at 3:36 pm in the meeting room of the library. Attending were Mary Jane Rogers, Bruce Williams, Stacy Streett, Sharon Deck, Heather Peelman and Emily Fox. Not attending was Allan Bear, Debbie Margison, and Diana Barry.

Rogers made a motion to approve the minutes of the two previous board meetings, seconded by Deck and passed unanimously. Reports of library activity and technology activity were shared. Circulation and programming are all lower due to cold weather, holidays and closures, and rising COVID cases. E-circulation rose slightly and will hopefully continue.

Bills and claims were presented. Streett made a motion to approve the claims, seconded by Williams and passed unanimously.

Time for Public Comments

None.

Old Business

Fox gave updates on the building projects. She is still waiting on an official quote from FAST LLC for 5 new security cameras and an upgrade to the current system. Fox talked to Becky Stambaugh and Carrie Colvin from K2M Design earlier in the day and they said if a quote is not received, cameras are something K2M can do for the library.

Fox said next month, Stambaugh and Colvin will join the meeting via Zoom and will help present findings from the facility assessment as well as some concepts for the new outdoor space. Fox will be meeting with them in the coming weeks to help with specifics for the final presented versions of all items.

Fox asked the board to table voting on the personnel policy until February so she can have more time to make changes. Currently, the only change is to add information on health insurance but any input is welcome. Fox also asked about paid holidays and whether or not Juneteenth should be included as a federal holiday. The consensus is to see what the courthouse is doing and copy them.

New Business

The Internal Controls Policy was reviewed. The only change made was to make the adoption date current, as there was an error in the previously adopted version. Williams motioned to approve, seconded by Rogers and passed unanimously.

The Pest Control Policy was reviewed. No changes were made.

Fox asked to modify the agenda to include a resolution to move $30,000 from the operating fund to the rainy day fund for the purpose of outdoor renovations. Discussion was held. Streett motioned to approve the transfer, seconded by Deck and passed unanimously.

Fox presented Williams with a card and gift card thanking him for his 16 years of service to the library board. His final meeting is in February. A card was prepared for Bear, but he had to miss the meeting.

The library will be closed on Monday, January 17th for Martin Luther King Jr. Day.

With no further business, the meeting adjourned at 4 p.m.

Minutes recorded by Emily Fox.

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