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January 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

January 12, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, January 12, 2021 at 3:30 pm virtually via Zoom. Attending were Debbie Margison, Bruce Williams, Stacy Streett, Diana Barry, Mary Jane Rogers, Emily Fox, and Heather Peelman. Not attending were Allan Bear and Sharon Deck.

Williams made a motion to approve the minutes of the previous meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Fox reported circulation and library visitation are down, but transits are coming in at the same rate, leading to the conclusion that regular patrons are still coming in, but casual visits are low. Take and make kits are going very well, and the cookie decorating kits were a big success. In-person programs are restricted due to the county’s “red” status.

Bills and claims were presented. Rogers made a motion to approve the claims, seconded by Barry and passed unanimously.

Time for Public Comments

None.

Old Business

Fox gave a COVID-19 update. The library has been open from 10 a.m.-6 p.m. since before Christmas and it seems to be working well. Since the library is not normally busy in the early and late hours, it gives staff more time for opening and closing procedures. Since FFCRA protection expires at the end of January, Fox presented a Public Health Emergency Sick Leave policy that would allow the library to pay staff who need to be off due to a public health emergency and would pay full wages to staff if their hours are reduced through no fault of their own. Discussion was held. Williams asked how many hours on average would be paid per week using the policy and Fox said it would mostly cover part time staff and would be around 10 hours a week at $9 to $10 per hour. Barry made a motion to approve the policy, seconded by Williams and passed unanimously.

The consensus was that the library should keep the reduced hours at least until the county is no longer in the “red” status.

New Business

The Internal Controls policy was reviewed. Fox suggested a change stating that the daily deposit would not need to be taken to the bank until the amount was more than $20. This was already an unspoken rule, and has become more frequently used since the library is not accepting print and fax money due to COVID. Peelman added she makes it a point to deposit personal checks the next business day. Margison motioned to accept the changes, seconded by Streett and passed unanimously.

The pest policy was reviewed. No changes were made.

The library will be closed on January 18th for Martin Luther King Jr. Day.

With no further business, the meeting adjourned at 4 p.m.

Minutes recorded by Emily Fox.

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