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February 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

February 9, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, February 9, 2021 at 3:30 pm virtually via Zoom. Attending were Debbie Margison, Stacy Streett, Diana Barry, Mary Jane Rogers, Emily Fox, and Heather Peelman. Not attending were Bruce Williams, Allan Bear, and Sharon Deck.

Rogers made a motion to approve the minutes of the Finance Committee meeting and previous board meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Fox reported programs are still take and make or virtual only, but once the weather gets better and the county is out of the “red” category, in-person programs will return.

Bills and claims were presented. Barry made a motion to approve the claims, seconded by Margison and passed unanimously.

Time for Public Comments

None.

Old Business

None.

New Business

The 2021 Indiana State Library Annual Report was presented along with answers from the 2020 annual report. Circulation and programming numbers were around half of what is typical. Fox said in her opinion, the annual report data is a better indicator of where funds are spent than the Annual Financial Report for the State Board of Accounts. No comments or questions were voiced.

Fox presented a quote from Hummel Insurance for health insurance for full time staff. Discussion was held. Consensus was to gather a few more insurance quotes from other local agents and present policies from other similarly sized libraries. Insurance will be re-evaluated in June at budget time.

The non-resident fee was reviewed. Based on last year’s data, the fee needed to be any amount more than $25.75. The Library’s current fee is $30 and was not changed. Barry asked for clarification on what a non-resident patron is. Fox responded that it is an out-of-state patron who wishes to pay for library services and that the library does not get them very often.\

Fees for fines, fax, copies, and lamination were reviewed. Barry asked if the prices were similar to others in the area and Fox stated they are. No changes were made.

Fox presented a resolution for the library to become fine-free. Discussion was held. Streett motioned to approve the resolution, seconded by Rogers and passed unanimously. Fox will start a marketing campaign and contact the State Library soon.

Fox forgot to mention the library received a reimbursable $2000 CARES Act mini-grant to use on COVID-related expenses. She has contacted AVC Technology and received a quote for two staff laptops for $2065. Discussion was held. Barry asked if another use for the grant could be an air filter for the meeting room. Fox said that she would look into getting a filter.

With no further business, the meeting adjourned at 4 p.m.

Minutes recorded by Emily Fox.

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