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August 2021 Minutes

Switzerland County Public Library

Board Meeting Minutes

August 10, 2021

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, August 10th, 2021 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Diana Barry, Mary Jane Rogers, Bruce Williams, Sharon Deck, Emily Fox, and Heather Peelman. David Shinn attended via Zoom. Not attending were Allan Bear and Stacy Streett.

David Shinn from Global Life gave a presentation on life insurance policies for staff.

Margison made a motion to approve the minutes of the previous board meeting, seconded by Barry and passed unanimously. Reports of library activity and technology activity were shared. Summer reading programs for children and adults went well and both ending parties were successful. The appropriation report was shared. Fox said that since there is plenty of money left in the budget, she will propose to buy computers with the money in October or November.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Deck and passed unanimously.

Time for Public Comments

None.

Old Business

The ILL policy was reviewed with the changes Barry suggested in July. Barry motioned to approve, seconded by Rogers, and passed unanimously.

Fox announced that DJ Seal Coating out of Madison will be sealing the parking lot when the rain clears.

Fox announced the book sale will be held during the Sleepy Hollow Festival on October 8th and 9th.

New Business

A resolution to join the e-rate consortium was presented. Barry motioned to approve, seconded by Williams and passed unanimously.

The Program Policy and Library Behavior Policy were reviewed and minor spelling and wording errors were modified. Deck motioned to approve, seconded by Rogers and passed unanimously.

Fox proposed a $0.50 per hour staff raise for all staff except the director since SCPL’s wages are the lowest library in the region. Williams asked if the raise could be more than $0.50. Fox said she could look into it for the September meeting, but it could probably be more. Williams also mentioned that bonuses for longevity might be a good idea in the future. Williams motioned to approve the raise, seconded by Margison and passed unanimously.

Fox briefed the board on her meeting with Becky Stambaugh and Carrie Colvin from K2M Design, an architecture firm out of Indianapolis. Fox presented different paths the library could take with the design process, but the cost would be based on the library’s needs. Fox also applied for an ARPA grant and will have a better idea of a budget when the results are released in September. Rogers asked which option would be a priority and Fox said a master plan would be the best option, but among the smaller projects, the outdoor expansion is the priority. The consensus was to contact K2M again with these prioritizations and the board would choose later based on funds available and total project budget.

With no further business, the meeting adjourned at 4:20 p.m.

Minutes recorded by Emily Fox.

 

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