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September 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

September 10, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, September 10th, 2019 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Allan Bear, Denise Crawford, Sharon Deck, and Emily Fox. Not attending was Mary Jane Rogers.

Crawford made a motion to approve the minutes of the August meeting, seconded by Bear and passed unanimously. Reports of library activity and technology activity were shared. Fox shared that circulation is slightly down but when considering the whole summer, it was average with last year. The number of patrons applying for library cards was higher than usual, and no patrons were lost this month. Adult Program Coordinator is trying different series of programs to see what works best, and Youth Services Coordinator Heather Peelman has a Halloween performer booked for next month and is considering closing the library for a Harry Potter themed event in December.

Fox reported that Jason Gibson has been hired as the new janitor and that InfoExpress delivery driver Jose has left the position. With Jose’s absence, delivery of transiting materials from other Evergreen libraries might be delayed while a new driver is trained.

Fox also reported that the State Board of Accounts has started the audit process, as is standard approximately every four years. This year, a representative will not be on site. Items will be requested and scanned and uploaded for the auditor to see. Fox said that she has not had trouble thus far, but might have to contact accountant Stephanie Furnish if she runs into issues.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Bear and passed.

Time for Public Comments

The budget hearing for 2019’s budget was held. There were no public comments. Bear asked if Fox had made a decision on insurance and she said she was saving the extra money in a savings account.

Old Business

Fox said that she was in the process of buying a laptop for the meeting room. She said before it would be available, she would ask if any libraries had policies on in-house use electronics when she goes to the Director’s Roundtable on September 27th.

New Business

The Confidentiality of Library Records policy was reviewed. No changes were made.

Bear brought up the sidewalk that is crumbling outside of the library and said that he would look into some people who might be able to fix it. Williams also said he had some names he would contact. They also discussed potential companies to seal the parking lots.

Fox announced that Lee Jaye Lohide gave her resignation from the board that day and that the school had contacted her about a potential replacement for Lohide. The school board asked if the library board had any suggestions and that their own suggestion was school librarian Stacy Streett. Fox said she was discussing the matter with Streett, but was open to other suggestions from the board. There were none.

Fox mentioned the library would be closed until 1 p.m. on Friday, September 13th, for the staff meeting, and that employees would be surprised with name tags. She also said that she would be taking leave on September 20th and 23rd and would be at the Patron Services Committee meeting on September 17th and at the Director’s Roundtable on September 27th.

With no further business, the meeting was adjourned at 4:00.

Minutes recorded by Emily Fox.


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