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October 2018 Minutes

Switzerland County Public Library

Board Meeting Minutes

October 9, 2018

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, October 9th at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Denise Crawford, Debbie Margison, Mary Jane Rogers, Sharon Deck, and Emily Fox. Not attending was Bruce Williams and Lee Jaye Lohide.

Rogers made a motion to approve the minutes of the September 11th meeting, seconded by Deck and passed unanimously. Reports of library activity and technology activity were shared. Fox shared that circulation numbers were down, but August was unusually high so they evened each other out. She also shared that e-book circulation and Overdrive activity is going well. Fox shared that she and Youth Services Coordinator Amber Garcia both went to separate trainings since the last meeting. Bank statements from September were presented.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Margison and passed unanimously.

Time for Public Comments

Denise Crawford commented as a member of the public that based on the behavior of some patrons using the library for court-ordered visitation, she did not think that it was appropriate to continue to allow the visits. Fox stated that she had talked to the patrons previously about their behavior and it had gotten better, but she agreed that their behavior that day had not been appropriate and that she would tell them they could no longer use the library for the visits.

Debbie Margison also commented as a member of the public, stating she had seen on the news that the Public Library of Cincinnati and Hamilton County was now allowing patrons to view pornography in the library if the patron was over the age of 18. She wanted to know what the library’s policy on that was, and Fox stated that the library has filtering software to help prevent that from occurring, but if it does, the offending patron would be asked to stop and if the problem persisted, disciplinary action would be taken.

Old Business

The personnel policy revisions continued and wording was changed to clarify when and how new employees receive paid time off. Deck motioned to approve the changes, seconded by Rogers, and passed unanimously.

New Business

The 2019 Budget was presented for adoption. Crawford made a motion to adopt the budget as advertised, seconded by Rogers and passed.

Fox proposed that the library take out a Visa Business credit card through First Financial Bank because she will be attending a conference in Indianapolis in November and that the hotel and conference did not accept American Express cards. American Express is the only credit card the library currently has. Bear made a motion to take out the credit card, seconded by Crawford, and passed unanimously. Bear asked if it would be possible to get rid of the American Express card and just have the First Financial card. Fox said she had considered the same thing and would look into cancelling it.

Fox said that because she will be at the conference in November, the date of the November meeting would need to be changed. The board agreed that because the election falls on Tuesday, November 6th, Thursday, November 8th would be a better date.

The next meeting will be November 8th at 3:30 pm.

Minutes recorded by Emily Fox.

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