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October 2016 minutes

Switzerland County Public Library

Board Meeting Minutes

October 18, 2016

The regular monthly meeting of the Switzerland County Public Library was held Tuesday, October 18, 2016 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Wanda Benzing, Denise Crawford, Sharon Deck, Diana Johnson, Bruce Williams, and Shannon Phipps. Not attending was Mary Jane Rogers.

Johnson made a motion to accept the minutes of the September meeting, seconded by Crawford and passed. Reports of library activity and technology activity were shared. The State Park Pass has circulated 17 times. 33 new patron cards were made in September. Overdrive circulations are up. The order has been submitted to increase our bandwidth to 25 MB.  Unique Management collected $80.95 and had ten new placements. Bank reconciliation statements and the receipt listing were reviewed.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Deck and passed.

Time for Public Comments

There were none.

Old Business

We received paperwork about our rights as victims in the graffiti incident and submitted receipts for reimbursement from the removal for $280.00.

A grant request was submitted to the Vevay Switzerland County Foundation for $475 for the Giant County Map Project. The project was approved as an Indiana Bicentennial Legacy project.

New Business

The budget for 2017 for Rainy Day, Library Improvement Reserve and General Funds was presented for adoption. Benzing made a motion to adopt the budget, seconded by Bear and passed.

The Personnel Policy was submitted for approval. A revision was made to address punctuality. There was discussion about reducing full time hours from 40 to 35 and allowing staff to work longer days for 4 days a week instead of 5 but the consensus was that this change would be hard to implement with a staff as small as ours. Crawford made a motion to adopt the policy with the punctuality revision, seconded by Johnson and passed. Crawford commented on extenuating circumstances which we should make allowances for such as icy road conditions.

Jaime Beach left a note of resignation on her desk on 9/22/16 and left the library without telling anyone. Benzing made a motion to accept the resignation, seconded by Bear and passed. Amber Garcia started in the position of Youth Services Coordinator on 10/12/16.  Crawford made a motion to hire her, seconded by Williams and passed. Phipps commented on how helpful staff has been in covering the hours and programs while we were without someone in that position.

Phipps reported on the Indiana Public Library Association Conference and Legislative Forum she attended at Ft. Harrison State Park on October 4th and 5th. The County Option Income Tax (COIT) has been replace by the Local Income Tax (LIT) and beginning in 2017, a local board made up of county and town government officials can reallocate the money in LIT. LIT makes up about 27% of the library’s annual revenue so we need to be aware if this group is meeting to make a decision regarding the distribution of LIT.

Phipps requested permission to close the library on 12/1/16 for the annual holiday staff meeting. Staff will be doing training and working on projects in the library and Shannon will treat them to lunch. Williams made a motion to close on that day, seconded by Benzing and passed. Shannon will be on leave November 4th.

With no further business, Williams made a motion to adjourn the meeting at 4:30, seconded by Deck and passed. The next meeting will be November 8th at 3:30 pm.

Minutes recorded by Shannon Phipps.


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