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November 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

November 12, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, November 12, 2019 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Allan Bear, Sharon Deck, Stacy Streett, and Emily Fox. Not attending were Denise Crawford and Mary Jane Rogers.

Bear made a motion to approve the minutes of the September meeting, seconded by Williams and passed unanimously. Reports of library activity and technology activity were shared. Fox shared that circulation was higher in October, likely due to Fall Break. She reported that children’s programming is going well, but Halloween programming was underwhelming due to rescheduled Trick-or-Treating, and that attendance for that event was 99. Another successful program is the Food for Fines program that is ongoing until November 15th.

Fox reported that the new janitor, Natalie Peters, has started her position. She also reported that she, Adult Services Coordinator Samantha Morgan, and Youth Services Coordinator Heather Peelman all attended the ILF conference and that Fox attended the OKI Children’s Literature conference. Morgan has applied for an Indiana Humanities One State, One Story grant and will find the results in early December. Fox also reported that she is attending many end-of-year training sessions, and was also selected to serve a three-year term on the Eliot Rosewater Award committee.

Bills and claims were presented. The check reconciliation and open checks were shared for both September and October. Deck made a motion to approve the claims, seconded by Margison and passed.

The appropriation report for the operating fund was shared so that the board could see where library funds stand. Margison asked if the casino check that was received this month was less than usual, and Fox answered that it was. Bear asked what the difference between the mileage fund and communication and transportation fund was and Fox clarified.

Time for Public Comments

None.

Old Business

Fox stated that she and Bear have decided to not seal and stripe the parking lot this year. Fox stated the estimate from Miller and Wells was around $4500, but last year the library paid around $1000. Bear corrected her to say that the cost was only $1000 for the side of the parking lot closest to the library, but that the cost was still too high to pay at this point in the year.

Fox reported Errol Judy’s estimate for fixing the sidewalk as well as washing the upper windows of the building and dusting the lights above the circulation area was $175 for the sidewalk and $450 for the dusting and windows. She said she has asked if the cold weather would hinder his work and if it does not, she will ask him to proceed. Williams mentioned the weather is supposed to be a bit warmer soon, which may help Judy.

New Business

Fox reported that the results of the State Board of Accounts audit were in, but she could not disclose official information until their report was published. She said that results would be given to appropriate officers after the meeting.

Fox proposed closing the library for a staff training and Christmas gathering and reopening for a teen Harry Potter Yule Ball program in the evening on December 20th. Discussion was held. Streett asked if the library would be promoting with the school because they do a Harry Potter unit and Fox said that was the plan. Bear asked about other library closings that occur around that date. Streett motioned that the library be closed on December 20th and reopen for the program from 6 p.m. to 8 p.m., seconded by Williams and passed unanimously.

Fox listed the proposed board meeting schedule for 2020. Each meeting will be held on the second Tuesday of the month with the exception of September due to Fox’s vacation.

Fox asked if the Library could be closed on Friday, July 3, 2020 as well as July 4th as the observed date of Independence Day. Margison made a motion to approve, seconded by Williams, and passed unanimously.

Fox reported the library would be closed November 28th-29th for the Thanksgiving holiday and that she would be taking vacation from November 13th-15th. She will also be at the director’s roundtable on December 6th in French Lick.

With no further business, the meeting was adjourned at 4:00.

Minutes recorded by Emily Fox.

 

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