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November 2018 Minutes

Switzerland County Public Library

Board Meeting Minutes

November 8, 2018

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Thursday, November 8th at 3:30 pm in the meeting room of the library. Attending were Denise Crawford, Debbie Margison, Mary Jane Rogers, Sharon Deck, and Emily Fox. Not attending were Allan Bear, Bruce Williams and Lee Jaye Lohide.

Deck made a motion to approve the minutes of the October 9th meeting, seconded by Crawford and passed unanimously. Reports of library activity and technology activity were shared. Fox stated that she was collaborating with the school librarian to provide cards to high school students who wish to use Overdrive. She also shared that several services are up for renewal, such as yearly magazine subscriptions and various technology subscriptions. Fox shared that she would be out all of the following week due to the Indiana Library Federation annual conference, and that Barry Brown attended a genealogy conference the previous month. Fox also shared staff updates, as Amber Garcia and Shawnna Ramsey both resigned in October. Shana Proffet has been hired as a desk clerk and applications for janitor are still being accepted. Evergreen is updating their interface from the staff client to the web client and the transition might have difficulties, so Fox said to be aware of those changes. Bank statements from September were presented.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Margison and passed unanimously.

Time for Public Comments


Old Business

Fox shared that she received the First Financial Bank credit card and stated that it works. She also said that direct deposit payroll might be an option in the future if the library changes their account type. She stated she would hold off on doing that for now.

New Business

Fox proposed a change to the organizational structure of the library to account for the creation of a new full-time position, Library Assistant, as well as the creation of the new part-time Youth Services Programmer position. Crawford mad a motion to accept the new structure, seconded by Margison and passed unanimously.

Fox proposed updates to the salary schedule to accommodate the new positions. Discussion was held, and it was decided to keep the full-time Youth Services Coordinator on the salary schedule even if it is not an active position. Changes will be made and the schedule will be voted on next month.

Fox said that because of staffing changes coinciding with the ILF conference, the library will close at 5 p.m. on Tuesday, November 13th, and will also be closed the Saturday after Thanksgiving.

The next meeting will be December 11th at 3:30 pm.

Minutes recorded by Emily Fox.

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