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May 2020 Minutes

Switzerland County Public Library

Board Meeting Minutes

May 12, 2020


The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, May 12, 2020 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Denise Crawford, Stacy Streett, Debbie Margison, Heather Peelman, and Emily Fox. Not attending was Sharon Deck, Bruce Williams, and Mary Jane Rogers.

Crawford made a motion to approve the minutes of the March and April meetings, seconded by Margison. All votes during the meeting were done by roll call to limit contact. The minutes were passed unanimously. Reports of library activity and technology activity were shared. Fox reported that circulation and programming numbers were extremely low since the library has been closed. She reported she bought a Zoom subscription for the library so staff can do virtual programming in the coming weeks. She said the biggest focus right now is starting curbside and planning for summer.

Bills and claims were presented. Bear made a motion to approve the claims for April after the April meeting was postponed. Crawford seconded, and the claims were retroactively approved. Bear made a motion to approve the claims for May, seconded by Streett and passed unanimously.

Time for Public Comments


Old Business

The 2021-2025 strategic plan was discussed. Fox stated the emergence of COVID-19 had highlighted some needs in the community, especially an increased need for connectivity, e-services, and technology literacy. Discussion was held. Other concerns were the long term impact on budget and getting people to safely come back to the library. Virtual and e-services were clear needs for the future.

Fox mentioned she called the auditor to see if there was any new information to share about tax payments. There was no new information.

New Business

The Personnel Policy was reviewed. The emergency closures policy was reviewed to include language that encompasses health emergencies, local/state/national emergencies, and long-term closure impacts with regards to layoffs and furloughs. Streett motioned to approve the changes, seconded by Crawford and passed unanimously.

Fox gave a few COVID-19 updates. Curbside service has started and procedures have been developed on how to properly quarantine and disinfect items. Streett asked if Fox had seen the guidance by the Institute of Library and Museum Services and she said yes. Fox said the biggest upcoming concern was lack of cleaning supplies and that she was looking for options. Patrons should hopefully be able to come in for computer use at the end of May and the library will open to the public with limited hours and a limited number of patrons at the first part of June.

Peelman gave a summer reading update and stated she had contacted performers for the summer. The library received grants for both adult and children’s summer reading, and donations continue to come in from various businesses, but we anticipate a lower amount. The goal is to support local businesses as much as possible, so prizes will primarily come from small businesses in Vevay and Madison. Margison said that the VFW has not been meeting and they generally give a bike as a prize. She does not know if that will happen this year.

Fox reported that she would be attending a budget workshop by ILF on May 19th and that she and Peelman would be attending the state budget webinar on June 3rd.

With no further business, the meeting adjourned at 4:15 p.m.

Minutes recorded by Emily Fox.

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