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March 2020 Minutes

Switzerland County Public Library

Board Meeting Minutes

March 10, 2020

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, March 10, 2020 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Denise Crawford, Stacy Streett, Debbie Margison, Bruce Williams, Mary Jane Rogers, Heather Peelman, and Emily Fox. Not attending was Sharon Deck.

Bear made a motion to approve the minutes of the February meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Fox reported that circulation numbers are still up and that children’s program attendance averaged around 22 per program in February. Crawford asked if the library was attending kindergarten registration at the schools this week and Peelman said yes and gave an update on how it went. Fox also announced Evergreen has a new user profile, Junior, that allows unsponsored minors to receive cards. She said that she hoped she could partner with Streett to get students cards in the fall. Fox stated she will be looking into getting annual HVAC maintenance done soon.=

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Margison and passed.

Time for Public Comments

None.

Old Business

Bids for mowing the library’s yard were presented. Two bids were submitted by the March 6th deadline. McCreary Lawn Care submitted the lowest bid at $40 per mowing. Fox reported that Jason McCreary would agree to the $40 rate for up to a two-year contract if the board was interested. Fox also stated that they would need to provide proof of insurance before a contract could be enacted. Williams made a motion to hire McCreary Lawn Care for two years at the rate of $40 per mowing, seconded by Bear and passed unanimously.

New Business

The Emergency Procedures policy was reviewed and updated to include new contact information for maintenance workers. Crawford motioned to approve the changes, seconded by Williams and passed unanimously.

The 2017-2020 strategic plan was reviewed. Fox gave an update on how the library is working to reach its goals. Fox stated that Adult Program Coordinator Samantha Morgan is looking into writing a grant to provide money for senior outreach programming to support Goal 2 of the plan. She also reported that she would start gathering information for the next strategic plan soon.

Fox reported that the library’s certificate of deposit matured in February and the full amount of $2801.26 was withdrawn by her and Crawford. It was deposited back into the operating fund due to State Board of Accounts rules. Rates for CDs at local banks were shared and discussion was held about opening a new CD. Bear asked if it would look bad if the library chose to not open a new CD and Fox said she did not believe so. Bear suggested the board table opening a new CD due to rates being so low currently.

Fox presented the contract for Stephanie Furnish to complete the 990 tax form for the library. The consensus was to accept, as Furnish has helped the library in the past. Bear signed the contract on behalf of the board.

Fox asked if the library could be closed on Friday, June 5th for a staff training day and in preparation to summer reading kickoff. Streett moved to close, seconded by Williams and passed unanimously.

The Library will be closed on Friday, April 10th for Good Friday.

With no further business, the meeting adjourned at 4:03 p.m.

Minutes recorded by Emily Fox.

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