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March 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

March 12, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, March 12, 2019 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Sharon Deck, Debbie Margison, Lee Jaye Lohide, Bruce Williams, Denise Crawford, and Emily Fox. Not attending was Mary Jane Rogers.

The minutes of the previous meeting were discussed and Crawford asked to list the objectives of the Strategic Plan that had been discussed. Crawford made a motion to approve the minutes of the February meeting as corrected, seconded by Deck and passed. Reports of library activity and technology activity were shared.

Circulation remains approximately the same as last month, but is up 33% from the same time last year. The library is officially enrolled in auto-renewal, which will increase circulation but decrease the amount of fines accrued. Fox had The Office Shop repair the copy machine and will also be meeting with an ENA representative at the end of the month to discuss internet services. Fox also mentioned that the water heater has been leaking for some time, but it may be time to replace it this year.

Desk Clerk Shana Proffett resigned her position and her last day was March 4th. Interviews have been scheduled to fill her position and applications are being collected for Adult Services Coordinator.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Margison and passed.

Time for Public Comments

There were none.

Old Business

Fox will be taking vacation from April 5th-15th and April 26th.

New Business

Fox asked what the process was to hire someone for lawn maintenance and if she needed to place an ad in the newspaper for bids or go directly to the people who did it last year. No one on the board was certain, so Fox said she would ask the former director, Shannon Phipps, then get back to them.

The Emergency Policy was reviewed. Crawford motioned to approve the corrections, seconded by Deck and passed unanimously.

Discussion was held on how to change the personnel policy as it relates to time off. Crawford stated that more allowances should be made for unforeseen circumstances, and Bear wanted to add a definition of “immediate family” as it related to bereavement leave. Fox brought examples of policies from the Bloomfield, Greensburg-Decatur, Jefferson County, and Brown County libraries. Fox proposed a combination of the policies that would be more lenient and promote a rewards-based system. The board unanimously decided to not enforce the current policy, but keep it in place until a new policy is drafted and approved next month. Fox also stated that after the policy is finalized, she will test out a time clock.

The next meeting will be April 4th at 3:30 pm, and will be held early to account for the director’s pre-planned vacation.

With no further business, Williams moved to adjourn the meeting at 4:25, seconded by Bear and passed unanimously.

Minutes recorded by Emily Fox.

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