march 2018 minutes
The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, March 13, 2018 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Sharon Deck, Debbie Margison, Mary Jane Rogers, Bruce Williams, and Shannon Phipps. Not attending were Wanda Benzing and Denise Crawford.
Rogers made a motion to approve the minutes of the February meeting, seconded by Deck and passed unanimously. Reports of library activity and technology activity were shared. The money from the Dorothy Louise Kyler Foundation was spent on children’s materials and the report was submitted before the March 31st deadline. The check for $5000 from Dow Corning was presented yesterday. College student worker, Kyla Ramsey has been spending a few hours each week working with the Makerspace and she and Amber Garcia will be taking some of the equipment to the schools for various events. The Indiana State Library has renewed the Contract with Education Networks of America (ENA) for providing internet services with the erate. Because our county rate for free and reduced lunch is at 85% eligibility, we will be able to increase our fiber capacity to 100 MB for less than we currently pay for 25 MB. This will take effect in July. Bank reconciliation statements and the receipt listing were reviewed.
Treasurer Denise Crawford was unable to attend the meeting due to illness but reviewed the bank statements and payroll on Monday, March 12th. She found an error in which Mary Johnson had been overpaid for 2 hours. Shannon entered the number into the payroll program incorrectly. This will be corrected on the next payroll.
Bills and claims were presented. Williams made a motion to approve the claims, seconded by Rogers and passed unanimously.
Time for Public Comments
There were none.
Bruce Williams made a motion to accept Shannon Phipps’s letter of resignation due to retirement, seconded by Deck and passed unanimously.
The director presented an ad to run for roof painting. Williams told her to be sure to include that liability insurance is required. Bidders can contact Phipps for specifications.
Phipps had estimates from two insurance brokers for health insurance and is waiting to hear back from Bob Rich. Estimates from Brown & Brown and Hummel were very similar. Cost is based on age of employees and at least two employees must participate to have a group. With the current four employees who considered full time, cost for the employee only would be $2000-$3000 per month for a plan with a $1000 deductible. In order to get employees to participate the library would probably have to pay most of the cost because all of the current employees already have insurance through their spouses or Medicare. It does not seem feasible at this time but could be something to work toward in the future. The director feels that the only place the budget could be cut to pay for insurance is personnel.
The insurance company of the person who hit the building with the car (Safeco) offered to pay $2000 less than the estimate our contractor (Teton) submitted. Our insurance company, Indiana Farmers Mutual is now subrogating our case to collect the full amount of $10,400 from Safeco.
The library received $440 in memory of Claude Deaton. Thank you letters were sent to all donors and the money will be used for large print materials. A Memorandum of Understanding was shared from the County Council that we must agree to in order to receive the $5000 of Riverboat Revenue they have allotted the library. Deck made a motion to accept the MOU, seconded by Bear and passed unanimously.
The library director search process was discussed. Deadline for applications is April 9th. The Board will meet in Executive Session on April 10th at 3:30 under IC 5-14-1.5-6.1 Section (5) to receive information about prospective employees. Members agreed that they would like the full board to interview candidates and to include Shannon Phipps and another staff member. Brett Ricketts was recommended as he has the best understanding of overall operations of the library.
Amber Garcia would like to apply for a grant of $1500 from the Vevay-Switzerland County Foundation to help fund the Summer Reading Program. Bear made a motion to approve the grant, seconded by Rogers and passed unanimously.
Phipps reported on an issue with a supervised visit. Parents who have had their children removed from their home are meeting at the library with a social worker for supervised visits with the children. Last week after the social worker and children had left, staff member Heather Peelman looked at the meeting room video camera because the parents were being noisy. She then saw the mother take cleaning supplies (toilet bowl cleaner and spray disinfectant) and put them in her backpack. Shawnna Ramsey reported that three bottles of toilet bowl cleaner and two bottles of spray disinfectant were missing. The director will speak with the social worker and his supervisor. This family will no longer be allowed to use the library for their supervised visits.
Phipps will be taking leave 3/19-3/23. The library is closed March 30th for Good Friday.
The next meeting will be April 10th with an Executive Session at 3:30 pm and public meeting to follow immediately.
With no further business, Williams moved to adjourn the meeting at 4:20pm. Motion seconded by Rogers and passed unanimously.
Minutes recorded by Shannon Phipps.