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March 2017 minutes

Switzerland County Public Library

Board Meeting Minutes

March 14, 2017

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, March 14, 2017 at 3:30 pm in the meeting room of the library. Attending were Wanda Benzing, Denise Crawford, Diana Johnson, Mary Jane Rogers, Bruce Williams, and Shannon Phipps.  Not present were Allan Bear and Sharon Deck.

Crawford made a motion to approve the minutes of the February meeting, seconded by Benzing and passed. Reports of library activity and technology activity were shared. Bank reconciliation statements and the receipt listing were reviewed.

Bills and claims were presented. Johnson made a motion to approve the claims, seconded by Rogers and passed.

Time for Public Comments

There were none.

Old Business

An update on the Anniversary Celebration planned for July 29th was given. Entertainment for the event has been scheduled with West of Dublin (music), Paul Kelly (juggling), and Dan Bixler (music/storytelling).

Wanda Benzing spoke with the Patriot Town Clerk, Linda Fisk, about putting books in the Town Hall. The library will provide a bookcase and books. We will look at adding locations in other areas of the county once we see how this goes.

A survey was distributed for long range planning.

New Business

Phipps reminded trustees that an annual evaluation of the director is now required by state standards. The last one was done in December 2015. The tool used then was distributed for review. Shannon will ask Allan Bear to take care of setting up the evaluation.

A Letter of Engagement for Stephanie Furnish to prepare the 990 return to the IRS was presented. Benzing made a motion to accept the terms, seconded by Johnson and passed.

Phipps shared days she will be using medical and personal leave. With no further business, Williams made a motion to adjourn at 4:00, seconded by Benzing.

The next meeting will be April 11th at 3:30 pm.

Minutes recorded by Shannon Phipps.


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