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June 2020 Minutes

Switzerland County Public Library

Board Meeting Minutes

June 9, 2020


The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, June 9, 2020 at 3:30 pm in the meeting room of the library. Attending were Denise Crawford, Stacy Streett, Debbie Margison, Bruce Williams, Mary Jane Rogers, Heather Peelman, and Emily Fox. Not attending was Sharon Deck and Allan Bear.

Crawford made a motion to approve the minutes of the previous meeting, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. Fox reported the library has been open for limited hours and the patron and circulation counts are slowly increasing. She also reported the library will continue to be open 10 a.m.-2 p.m. Monday through Friday through next week, then will increase to 9 a.m.-5 p.m. If all goes well with that, hours will increase to 9 a.m.-8 p.m. in July. Saturday service will not be offered until at least August. The library received a LIT supplement check last week along with the usual COIT check. There is still no word on when the county will issue the tax draw or how much it will be impacted by COVID-19. Fox reported summer reading started on June 8th for children and adults. Margison reported the VFW will be donating two children’s bikes.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Rogers and passed unanimously.

Time for Public Comments


Old Business


New Business

The capital assets policy, small purchases policy, public records policy, public comments policy, computer use policy, and unattended children policy were reviewed. No changes were made to any of them since several were updated last year.

SEA 410 goes into effect in July and gives libraries until the ends of the year to approve a background check policy. Discussion was held about which staff, board members, and volunteers would need to be screened, as well as which agency would be used, and who would pay for the background checks. The consensus was that anyone who has regular unsupervised access to children or money should be checked. Crawford stated that the school uses Safe Hiring Solutions to run checks. Williams said the State Police also do background checks and asked what the difference in them was. Crawford and Fox said that Safe Hiring Solutions is more thorough. Crawford also suggested that if background checks need to be done on a new hire that the library should pay for it, but if that employee quits within a short period, the cost of the background check should be deducted from their final check. Fox will look into pricing of checks and other library policies and draft something to present at the next meeting.

With no further business, the meeting adjourned at 3:50 p.m.

Minutes recorded by Emily Fox.

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