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June 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

June 11, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, June 11, 2019 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Denise Crawford, Mary Jane Rogers, Allan Bear, and Emily Fox. Not attending were Sharon Deck and Lee Jaye Lohide.

Crawford made a motion to approve the minutes of the May meeting, seconded by Rogers and passed unanimously. Reports of library activity and technology activity were shared. The Summer Reading Program has started for both children and adults.

Fox reported that several problems have occurred with the lights in the building recently. When she contacted electrician Dean Housemyer, he informed her that the lamp for one of the lights is obsolete and the ballast would need to eventually be replaced all four fixtures affected. Fox asked the board’s opinion on whether to replace them all at once or one at a time. Discussion was held and a decision will be made after the meeting.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Bear and passed.

Time for Public Comments

None.

Old Business

Fox stated the library has received $2400 in donations and grants for the children’s Summer Reading Program and $900 for the adult program. However, after clarification, $400 from the Women’s Giving Circle that was receipted into the adult budget was meant to be shared with the children’s program too. Some supplies that the two groups share will be taken from the adult budget.

Fox reported that the 990 for the IRS has not been completed yet, but Stephanie Furnish hopes to have it finished before the July meeting. Crawford asked if she knew why it was taking longer than usual and Fox said that Furnish told her she has been busy with other customers.

New Business

The Internet Use Policy was reviewed. Language was added to allow patrons with excessive fines and lost items to access the public computers with valid photo identification. Crawford made a motion to approve the changes, seconded by Margison and passed unanimously. The Unattended Children Policy and Fines and Recovery Policy were reviewed with no changes made.

Fox reported that Bear signed the renewal agreement to be a partner with Ivy Tech, allowing Indiana college students to register with the library to receive a stipend of free prints and access to the student computer.

Addressing the Strategic Plan, Fox reported she contacted Midwest Data about the possibility of purchasing a laptop that would available for check out for in-house use so that patrons who would like quiet or privacy would be able to move to a quieter area, such as a meeting room or the genealogy area. Crawford thought addressing the Strategic Plan was a good thing to do, and further discussion will be held at a later date.

Fox reported that she and Crawford will be attending the annual budget webinar on June 20th and that she will be at the Director’s Roundtable in Scottsburg on June 14th and at the Patron Services Committee meeting in Greenwood on June 18th.

Fox reported the annual book sale will be June 13th-15th and that the library will be closed on July 4th for Independence Day. Fox will be taking leave on July 5th.

Fox also reported that staff have begun the transition to using a timeclock instead of recording their hours manually. She also reported that the gutters were cleaned by Errol Judy recently and that quarterly pest control would be coming up. Ridge Runner Pest Solutions is a new business that reached out to the library with a lower quote than what the library previously paid. She asked if the board would be opposed to switching companies and there were no objections.

Bear mentioned that there were weeds growing along the sidewalk in front of the library and in some cracks in the pavement. Williams said he would talk to Eric Williams about getting rid of them next time he mows. Bear also asked if it would be alright to get rid of the bushes around the light posts between the two sections of the parking lot, to which no one was opposed.

With no further business, the meeting was adjourned at 4:15.

Minutes recorded by Emily Fox.

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