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July 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

July 9, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, July 9, 2019 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Mary Jane Rogers, Allan Bear, and Emily Fox. Not attending were Denise Crawford, Sharon Deck, and Lee Jaye Lohide.

Bear made a motion to approve the minutes of the June meeting and the June executive session, seconded by Margison and passed unanimously. Reports of library activity and technology activity were shared. 197 children have registered for the Summer Reading Program and the number of programs and average attendance is higher than previous years. She said the library made over $240 at the book sale and that the money would go to Summer Reading. Fox asked that members help promote Space Jam at the Historic Hoosier Theater on Friday.

Fox reported that Dean Housemyer replaced the four lights in front of the circulation desk with LED bulbs. She also reported that the water heater was also replaced after it flooded the library lobby after hours and that because of the size of the space and current regulations, the size of the water heater was downgraded. She said that the heater stopped working over the weekend after it was replaced but she will be calling to have it looked at. Williams asked if it was electric or gas and Fox said she believes it is gas.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Bear and passed.

Time for Public Comments

None.

Old Business

Fox reported that the 990 for the IRS was completed by Stephanie Furnish. Margison motioned to accept it, seconded by Williams and passed unanimously.

Fox asked if the board would like to move forward with buying a laptop for in-house check out. Discussion was held on how patrons would be able to use it and whether it would be worth purchasing. Rogers asked what the reasoning for buying it would be, and Fox said it would help fulfill providing a quiet place to study as outlined in the strategic plan. She also asked where it would be stored and Fox replied that it could be locked in the back. Bear asked what fund the money would come from and Fox said furniture and equipment. Williams stated there are security cameras in the meeting room that would deter inappropriate activity. Filtering software and time limits were also discussed, and Fox said she would talk to the tech company and figure out exactly how it would work. Bear asked if the laptop could serve any other purpose if this program did not work out, to which Fox said that the staff would use it. Williams motioned to approve the laptop purchase, seconded by Rogers and passed unanimously.

New Business

The Interlibrary Loan and Collection Development policies were reviewed. No changes were made.

Fox reported she applied for a leadership grant through the Community Foundation of Switzerland County that would allow her and the other full-time staff members to attend the ILF Annual Conference and would cover about half of the cost. She said that she would register the staff before the price goes up later in the week. She also stated she has been asked to serve on the OKI Children’s Literature Conference committee and that she is trying it out this year to see if it would be something the library would become more involved in in the future. Bear asked if the library would need to close during any of these conferences, to which Fox said she did not think it would have to.

The 2020 budget was previewed along with the proposed budget for the casino fund. Williams motioned to approve the casino budget, seconded by Rogers and passed unanimously.

Fox presented the board with a schedule of possible improvement projects to work on in the future. The next projects on the agenda are replacing gutters and resurfacing the parking lot. Due to recent large repairs, those projects will be on the agenda for next year. Bear asked who would do resurfacing and Williams suggested using the company the county uses. Margison asked to look into who the school used to do their parking lot. Fox stated the current strategic plan expires in 2020, so new projects will need to be brainstormed. She also stated that the staff would like to work more on outreach and possibly buy a van or bookmobile at some point.

With no further business, the meeting was adjourned at 4:15.

Minutes recorded by Emily Fox.

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