july 2018 minutes
The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, July 10, 2018 at 3:30 pm in the meeting room of the library. Attending were Denise Crawford, Lee Jaye Lohide, Debbie Margison, Mary Jane Rogers, Bruce Williams, Emily Fox, and Shannon Phipps. Not attending were Allan Bear and Sharon Deck.
Crawford made a motion to approve the minutes of the June 12th meeting, seconded by Rogers and passed unanimously. Reports of library activity and technology activity were shared. The upgrade to 100 MB should happen within a week. Bank statements have not yet been received. Shannon checked with the bank and they should be coming soon.
Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Williams and passed unanimously.
Time for Public Comments
There were none.
Jimmy Haynes is supposed to start the roof painting preparation tomorrow.
Policies for Interlibrary Loan and Collection Development were reviewed and no changes were recommended.
Emily Fox presented the tentative budget for 2019 for the Operating, LIRF and Rainy Day Funds. She also presented a $25,000 budget for the Casino Revenue Fund for 2019. Williams made a motion to approve the 2019 Casino Revenue Fund Budget, seconded by Margison and passed unanimously.
The director presented a Resolution to transfer appropriations in the Operating Fund because more money will be needed in the Salary of the Librarian to cover the overlap of directors and paying out Phipps’ vacation time. Crawford made a motion to adopt the resolution, seconded by Rogers and adopted unanimously.
Emily Fox proposed to close the library on September 14th from 9 a.m. to 1 p.m. in order to have a Staff Meeting. Rogers motioned to close the library, Margison seconded, and the motion passed unanimously. Fox will also be off August 9th-12th and will miss a budgeting workshop, but has rescheduled it for August 29th in Franklin County. She also has been approved for certification in the state of Indiana. She will attend New Director training on August 15th and is looking to go to the Indiana Library Federation’s annual conference in November.
With no further business, Williams moved to adjourn the meeting at 4:20 pm. Motion seconded by Margison and passed unanimously.
The next meeting will be August 14th at 3:30 pm.
Minutes recorded by Shannon Phipps and Emily Fox.