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January 2020 Minutes

Switzerland County Public Library

Board Meeting Minutes

January 14, 2020

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, January 14, 2020 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Stacy Streett, Debbie Margison, Bruce Williams, Mary Jane Rogers, Denise Crawford and Emily Fox. Not attending was Sharon Deck.

Rogers made a motion to approve the minutes of the December meeting, seconded by Williams and passed unanimously. Reports of library activity and technology activity were shared. Fox reported that even though patron numbers are decreasing, circulation is increasing and that the percentages were similar to the consortium overall.

Fox reported that the Library received $435 in memorial donations for former director Lois Rosenberger and asked the board to consider uses for the money. Discussion was held. Fox also reported that tax forms will be available for the public soon.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Margison and passed.

Time for Public Comments

None.

Old Business

Fox sent out the salary schedule comparing each employee’s current salary and their proposed 3% pay increase after the December meeting. Williams motioned to accept the 3% raise for all employees except the director, seconded by Rogers and passed unanimously.

A Supervised Visit policy was proposed. Crawford motioned to accept it, seconded by Williams and passed unanimously.

Fox said that electrician Dean Housemyer was able to inspect the outside lights and that he fixed them for now but still needed to replace a part to ensure the lights would stay on. He will be coming back soon.

New Business

Fox proposed to move $10,000 to the Rainy Day fund instead of the usual $5000 because no money was moved to the Library Improvement Reserve Fund last year. Streett moved to approve the transfer, seconded by Margison and passed unanimously.

The Internal Controls Policy was reviewed. Fox proposed eliminating a section about payroll checks and utility checks issued between board meetings being scanned, uploaded, and sent to the treasurer, as well as language that stated the treasurer should come to the library to stamp any other bills that needed to be paid in order to avoid finance charges. Crawford mentioned that she felt that too many checks were being stamped by staff and that she felt uncomfortable with the lack of control she had as treasurer. Discussion was held about how to allow more control to be given to the treasurer or whether the treasurer should come in more often between board meetings. It was proposed that payroll could be moved to Friday to give the treasurer time to get to the library to stamp checks. Fox said she would do more research and get back to the board.

The Pest Control Policy was reviewed. No changes were made.

Election of officers was held. Streett motioned to keep the same slate of officers for 2020, seconded by Rogers and passed unanimously.

The Library will be closed on Monday, January 20th for Martin Luther King Jr. Day.

With no further business, the meeting adjoured at 4:11 p.m.

Minutes recorded by Emily Fox.

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