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jan18minutes

Switzerland County Public Library

Board Meeting Minutes

January 9, 2018

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, January 9, 2018 at 3:40 pm in the meeting room of the library following the Annual Board of Finance meeting. Attending were Allan Bear, Wanda Benzing, Denise Crawford, Sharon Deck, Diana Johnson, Mary Jane Rogers, Bruce Williams, and Shannon Phipps.

Crawford made a motion to approve the minutes of the December meeting, seconded by Deck and passed. Reports of library activity and technology activity were shared. Reports showed activity from December 13th through the end of the year and the beginning of 2018 until the present day. Staff is compiling a list of technology items to be purchased with the $5000 we will be getting from Dow Corning.  Bank reconciliation statements and the receipt listing were reviewed.

Bills and claims were presented. Bear made a motion to approve the claims, seconded by Johnson and passed.

Time for Public Comments

There were none.

Old Business

Denise Crawford was reappointed to the Board of Trustees for a 4-year term. The Commissioners had four applicants and will chose from the remaining three for another appointment at their next meeting. Council will be making their two appointments at their next meeting.

Errol Wayne Judy was here today to patch vents on the roof.

Our 2018 Budget was certified by the Department of Local Government at the adopted levels and the required paperwork was returned to them on January 2nd.

New Business

The director presented a spreadsheet showing beginning and ending balances in the Operating, Rainy Day, Library Improvement Reserve and Casino Revenue Funds. Ending balances have been increasing except for the Casino Fund because revenue in that fund has decreased. She presented a resolution to transfer $5000 from the Operating Fund to the Rainy Day Fund. Johnson made a motion to approve, seconded by Deck and passed.

Approval of the Pest Control Policy revisions was tabled until the February meeting because the director forgot to include it in the packet.

Benzing made a motion to elect the following slate of officers: Allan Bear, President, Sharon Deck, Vice President, Bruce Williams, Secretary and Diana Johnson, Treasurer. Rogers seconded the motion and it passed unanimously.

The Annual Report to the State Library was shared. Phipps highlighted significant changes from last year’s data. President Allan Bear and the director signed the required form to be mailed after submission of the report. W-2s and 1099s have been issued and Allan Bear was going to submit the 100R following the meeting. Phipps and Johnson have begun working on the Annual Financial Report to the State Board of Accounts.

Youth Services Coordinator, Amber Garcia applied for a grant from the Dorothy Louise Kyler Foundation for children’s materials and we were awarded $3000 that must be spent before the end of March. Amber’s request stressed the need for nonfiction books in the children’s room.

Phipps will be taking leave January 22nd. The library is closed January 15th in observance of Martin Luther King Day.

The next meeting will be February 13th at 3:30 pm.

With no further business, Williams moved to adjourn the meeting at 4:15. Motion seconded by Deck and passed.

Minutes recorded by Shannon Phipps.

 

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