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December 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

December 10, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, December 10, 2019 at 3:51 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Mary Jane Rogers, Denise Crawford and Emily Fox. Not attending were Allan Bear, Sharon Deck, and Stacy Streett.

Crawford made a motion to approve the minutes of the November meeting, seconded by Rogers and passed unanimously. Reports of library activity and technology activity were shared. Fox reported that Adult Services Coordinator Samantha Morgan has started doing an outreach craft at the YMCA once a month and that page Dylan Walter is also doing an outreach coding event at the TEC Center. Crawford mentioned she had heard many people in the community were pleased with the variety of events the library has been offering.

Fox also shared that she and the other full-time employees are finishing up end-of-year reporting and working on final grant reports as well as working on grant applications for next year. She also shared that many standing book orders from Baker and Taylor have been late due to changes with the company but hopefully things will smooth out after the holidays. The appropriation report for the operating fund was also shared.

Crawford reported that she had filed her bond with the courthouse and Fox stated she had as well.

Bills and claims were presented. Crawford made a motion to approve the claims, seconded by Margison and passed.

Time for Public Comments

None.

Old Business

Fox reported Errol Judy and his crew came over the Thanksgiving holiday to wash the library’s windows, clean the gutters, and dust the large lights and fans. They also repaired the sidewalk.

Fox shared the audit process is officially over and that the State Board of Accounts had no comments to share.

New Business

Fox proposed the 2020 salary schedule. Crawford clarified that this did not guarantee raises for staff, to which Fox said it did not. Crawford motioned to approve, seconded by Margison and passed unanimously.

Fox proposed a 3% raise for all staff except for herself. She said that it should not be a problem since several former staff members were replaced with lower-earning employees. Crawford proposed that before raises are approved that Fox provide the board with a listing of staff members current and proposed wages and how it would affect the budget. Fox agreed and will send it to the board. Raises will be discussed in January.

Fox reported that due to recent incidents, she would like to introduce a supervised visit policy. She will be gathering data and proposing a policy next month.

Fox reported Bear had told her that the outside lights in the parking lot have not been coming on at night but Fox was in the process of contacting an electrician.

Fox stated employees from Comfort Systems came to discuss HVAC maintenance with her recently. Matt Johnson, one of the men, had worked on the HVAC before. Fox said it would not be a bad idea to have the library’s units inspected, so she will be looking into having them come back.

Fox reminded the board of upcoming closings on December 20th, December 24th-26th, and December 31st-January 1st, as well as the early closure on December 23rd.

With no further business, the meeting was adjourned at 4:20.

Minutes recorded by Emily Fox

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