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August 2019 Minutes

Switzerland County Public Library

Board Meeting Minutes

August 13, 2019

The regular monthly meeting of the Switzerland County Public Library Board of Trustees was held Tuesday, August 13th, 2019 at 3:30 pm in the meeting room of the library. Attending were Debbie Margison, Bruce Williams, Mary Jane Rogers, Allan Bear, Denise Crawford, Sharon Deck, and Emily Fox. Not attending was Lee Jaye Lohide.

Rogers made a motion to approve the minutes of the June meeting, seconded by Deck and passed unanimously. Reports of library activity and technology activity were shared. 197 children registered for the Summer Reading Program and nearly 30 adults participated in the adult Summer Reading Program. Fox stated that the number of programs during the SRP in 2019 was almost double what it was in 2018.

Fox reported that David Ripberger came back after the last meeting to repair another water heater in the building. She also reported that one of the three chairs in the reading room had collapsed, so she will be looking into other options for seating. She reported that Adult Services Coordinator Samantha Morgan has filed for certification through the Indiana State Library. Crawford asked what level certification and Fox said LC-6. Fox also reported that Kyla Ramsey has decided to step down from the Children’s Programmer position and will remain a desk clerk.

Bills and claims were presented. Williams made a motion to approve the claims, seconded by Bear and passed.

Time for Public Comments


Old Business

Fox reported that the leadership grant she applied for through the Community Foundation of Switzerland County was accepted and she asked Bear to sign the grant agreement. The grant amount is $500 and will cover the cost of Fox, Children’s Services Coordinator Heather Peelman, and Adult Services Coordinator Samantha Morgan to attend the Indiana Library Federation’s annual conference in November. The library should have enough staff to remain open.

Fox reported that she has not made progress on buying the laptop approved for purchase at the July board meeting because of the need to replace the meeting room chairs. Both the chairs and the laptop would come out of the same fund, and Bear asked how much was in the fund. Fox said there is about $5000 in the fund and it should be enough to cover the cost of both, but Fox was hesitant to make so many large purchases at once.

New Business

The Program, Meeting Room, and Patron Behavior policies were reviewed. No changes were made.

Fox presented the resolution to join the E-Rate consortium for 2020. Crawford made a motion to approve the resolution, seconded by Bear and passed unanimously.

Fox asked the board for permission to close on Friday, September 13th from 9-1 for a staff meeting and was concerned it might be too close to other closures due to holidays and events. Rogers asked if it was normal to close for the whole morning and Fox said yes. Crawford asked how busy the library normally gets on Friday mornings to which Fox said it varies. Williams motioned to approve the closure, seconded by Margison and passed unanimously.

Crawford asked about the Budget Workshop on August 23rd. Fox said that the budget representative will be at the courthouse to help submit the first forms of the budget and that she has prepared the proper forms for the meeting.

Fox reminded the board that the Library will close at 5 p.m. on August 22nd, 3 p.m. on August 23rd, and all day on August 24th for the Swiss Wine Festival, and the library will be closed on September 2nd for Labor Day.

With no further business, the meeting was adjourned at 3:50.

Minutes recorded by Emily Fox.


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