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august 2016 minutes

Switzerland County Public Library

Board Meeting Minutes

August 9, 2016

The regular monthly meeting of the Switzerland County Public Library was held Tuesday, August 9, 2016 at 3:30 pm in the meeting room of the library. Attending were Allan Bear, Wanda Benzing, Denise Crawford, Sharon Deck, Diana Johnson, Mary Jane Rogers, Bruce Williams, and Shannon Phipps.

Benzing made a motion to accept the minutes of the July meeting, seconded by Rogers and passed. Reports of library activity and technology activity were shared. Circulation figures were similar to those of June. Unique Management had 14 new placements in June and July at a cost of $125.30 but collected $362.52 in materials and fines. The surveillance system is in place and a new digital camera was purchased. Bank reconciliation statements and the receipt listing were reviewed.

Bills and claims were presented. Johnson made a motion to approve the claims, seconded by Benzing and passed.

Time for Public Comments

There were none.

Old Business

Installation of the surveillance system was completed July 20th and training was given on using it. Staff is pleased with the placement of cameras and ease of use. The cameras can be accessed from any computer with the IP address and log in information. Board members were encouraged to view the system following the meeting.

The director reported that it looks like the library will take in about $5000 less in 2017 due to the change from COIT (County Option Income Tax) to LOIT (Local Option Income Tax). This is a statewide change. Property tax caps are estimated to decrease revenue another $1363. These are estimates from the DLGF (Department of Local Government Finance).

Four library patrons who live together continue to return DVDs with cockroaches and bedbugs present. Since they have repeatedly been asked to return their items in Ziploc bags which the library provides but do not comply, their borrowing privileges were suspended. They also use Jefferson County Public Library in Madison and they agreed to suspend privileges. One of the couples moved into an apartment that has been treated so their privileges have been reinstated.

New Business

A resolution to join the erate consortium for July 2017-June 2018 was presented for adoption. Crawford made a motion to approve the resolution, seconded by Deck and approved.

Ivy Tech Community College wishes to continue our Learning Center Contract for July 2016-June 2017 at the same rate as last year, $2500. The contract has been signed and returned.

Policies for review were Meeting Room, Program and Library Behavior. No changes were recommended.

Jaime Beach will be volunteering at the International Library Association in Columbus next weekend. She will be attending the Children and Young People’s Division Conference in Indianapolis August 21st and 22nd. 207 children ad 25 adults participated in the Summer Reading Program which was a big increase over the past several years. Eighteen children between the ages of 22 months and 5 years completed the “100 Books before Kindergarten” challenge and were honored at a ceremony on August 2nd. The first meeting of the Giant County Map Committee was well-attended and Kathy Kowzinski of IUPUI was able to attend and show us a sample map of Tippecanoe County. Shannon will be off part of the 10th and 11th of August and all day August 16th.

With no further business, Williams made a motion to adjourn the meeting at 4:10, seconded by Rogers and passed. The next meeting will be September 13th at 3:30 pm. It will also be the public hearing for the 2017 budget.

Minutes recorded by Shannon Phipps.

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